Indian Conference Visa
What is Indian e-Conference Visa?
People aiming to attend workshops, seminars, and conferences held in India can apply for Indian Conference visa. Such events are usually held to discuss specific subjects with like-minded people or for investment and commercial matters. This visa is offered to individual attendants and delegates. However, keep in mind that the e-Conference visa isn’t issued for events that are politically or socially sensitive.
Indian Conference Visa requirements
An essential Indian visa requirement for every applicant and delegate is that they must provide an invitation letter from the institution (whether government-owned or private), UN, an Indian Ministry, specialised agencies, state government, Central Educations’ PSUs, or the NGO that is organising the conference/event. Individual requirements for the Indian e-Conference visa include:
- A clear scan of the applicant’s passport’s information or biography page.
- The passport must necessarily be valid for at least six months.
- Residence address proof.
- Political clearance from MEA.
- MHA event clearance proof.
- Formal invitation letter from the institution/organising holding the conference/seminar.
- A digital scan of the applicant’s most recent, coloured, passport-style photograph. The image should not be over 10MB in size and over 2In X 2In dimensions. It is necessary to follow the right format for the photo; otherwise, the file will not upload. The preferred image formats include JPG, PNG, and JPEG.
- Payment card, either debit or credit, or a PayPal account to pay for the Indian visa fees.
The Indian e-Conference visa is ideal for foreign delegates as it makes it possible to enter the country to attend a seminar, conference, or workshop without going through the hassle of visiting an Indian diplomatic mission. The primary requirement for this visa is producing an invitation letter to the event. The visa will be valid for 4 months only for Single entry, and the traveller can stay in India for a maximum duration of 30 days.
Important Points e-Conference Visa:
- It is a single-entry visa.
- Each traveller will need a separate visa.
- The visa validity duration will be determined from the day the visa approval letter was issued and not the day or date on which you entered India.
- Travellers can enter only from the authorised immigration check posts dedicated to facilitating e-visa holders.
Applicants will have to submit a digital scan of their passport’s biography page and enter details of their passport, including passport number, issue date, and expiry date in the visa form. Travelers must possess a valid passport with at least 6 months left in its expiration, starting from the date of their arrival in India. Every traveler will need to have a valid passport, including minors and children. It also should have at least two blank pages for stamping purposes. Travelers must use the same passport when traveling and staying in India.
How to Apply for an e-Conference Visa?
Applying for the e-Conference visa India is a quick and straightforward process that can be completed within a few minutes if you have the required documents ready. Applying for the visa is a simple 3-step process. You need to fill out a Indian visa application form, which is done online entirely.
In the form, you will enter your personal details, email address, passport and travel-related information, and the type of visa required. The next step is uploading the supporting documents and your coloured photograph. Do make sure that the documents are in the right format. The final step is paying the Indian visa fees. You can use your American Express, MasterCard, or Visa credit card or debit card and even use PayPal to make the payment.
As soon as we receive your particulars and the visa fee, the application processing will start right away. The application processing time depends on the package you selected while paying the visa fees.
Indian Conference Visa Cost:
The Indian visa cost of an e-Conference visa varies according to the nationality the applicant has chosen for while submitting the visa application. We provide different types of processes to suit the diverse needs of travellers. You can choose between the following two options.
- Standard: 3-5 day for processing
- Super Rush: 1-3 day for processing
What Happens After Receiving Visa Approval?
After the visa is approved, an approval letter will be sent directly in your mailbox in PDF format. You must print out the letter and also save its digital copy on your mobile device. Take the print along when travelling to India. Carry the same passport to India, which you used while applying for the conference visa. Ensure that your passport contains two blank pages at least. You will have to show the approved visa copy and the original passport to the immigration officer for verification of documents and stamping. You may also need to fill out an arrival/departure card before proceeding to the conference.
We facilitate Emergency Indian e-Conference Visas. Typically, the visa is approved within 3-5 days. However, if you need it quickly, there is an option of applying for an urgent visa. Urgent visa applications are processed on a priority basis, and you can receive it within 1-3 days. You will need to select the right processing time while applying for the visa.
Visa Application Form:
The visa application form is very easy to fill out. It isn’t too long or asks for extensive details. The applicant only has to answer a few basic questions, such as provide full name, surname, date of birth, place of birth, residential address, contact number, occupation, and email address, etc. Moreover, they may have to answer some security-related questions, and about the conference or event, they want to attend in India.
They also need to enter details of their passport and travel to India. This includes passport number, date of issue and expiry, expected date of travel, and travel itinerary.
It is imperative that the information present on your passport matches the details you provided in the visa application form. Even a minor error in your name’s spelling can lead to delaying the application processing or may also result in rejection. Always cross-check the details, including spellings, from your passport before applying.
Never violate visa regulations. Overstaying the visa can result in a minimum penalty of $300. Therefore, we suggest that you must comply with the Indian visa rules and follow the guidelines and not travel to India with an expired visa. You must reapply for a fresh visa in case your current visa has expired instead of using the same visa to travel to India. Overstaying the visa beyond its validity date may also lead to imprisonment of up to five years. The traveller may also be banned from entering the country in the future.
Prior Clearance from the Indian Ministry of Home Affairs (MHA):
There are specific situations when a prior clearance from the MHA will be necessary. Here’s an overview of the cases when a prior clearance will be required:
- If delegates from Sudan, Pakistan, Afghanistan, Iraq, stateless persons, or individuals of Pakistani origin will attend the conference. Or the participants will visit restricted or prohibited areas in India.
- If an organisation affiliated or owned by the Indian government is holding the conference, it is mandatory to seek clearance from the MHA. The organisation must send the MHA details of the event at least 30 days before the event date.
- In case a private organisation is holding the event, it must share details with the MHA at least 60 days before the event is due.
- Foreigners who already are staying in India with a Business/Work/Study/Research visa do not need to apply for a conference visa if they intend to attend a seminar/conference. Instead, they must obtain formal permission from the FRO/FRRO. They need to apply to the FRO/FRRO, providing all the relevant details of the event to receive approval.
Do I need a visa for India?
Every foreign traveller must obtain a visa before travelling to India regardless of the nature of the visit. The electronic visa system has made it extremely easy and convenient for foreign travellers to apply for and obtain a visa right from their home or office. There’s no need to visit an embassy or consulate, which means no additional transportation expenses are involved. Moreover, e-visa is a time-saving and cost-effective option, especially for those who need a visa quickly. Previously, travellers could obtain Indian e tourist visa, Indian e business visa, Indian e Medical attendant visa, Indian e Medical visas and Indian e Conference visa is a relatively new addition to the e-visa category.
India is among those countries that not just serve as an ideal destination for tourism but also for healthcare treatments and business purposes. It receives a diverse array of visitors throughout the year; some arrive for medical reasons and some for sightseeing, some want to visit family, and many want to attend conferences.
Noticing an increase in the demand for electronic visas, the Indian government has added the Indian Conference visa in its list of Indian e visas. It is a special type of visa with its own set of requirements and eligibility criteria. If you want to apply for an e-Conference visa, here’s what you need to know.